2. How To Send Bill Through Email To Supplier Through Capi Books

The Send Email button allows you to automatically send emails to inform suppliers about bill status updates. 
When you click Send Email, a dropdown list opens with different options. 

• Email when bill is generated. 

This mail is generated to inform the Supplier about their payment against a specific bill or confirm that payment for a specific bill has been successfully paid. 

• Email when bill payment is paid in full. 

This email is generates when buyer paid the full amount to the supplier. 

• Email when a bill payment is paid partially. 

This email is an update for the supplier that partial payment has been paid. 

• Email when bill is canceled. 

This email is generated when a bill is canceled. 

• Email when bill is modified.

This email generates when any information is added to or removed from the bill. 

How system sends email to supplier 

In the given image below, the user can see how the system sends email to suppliers. 

• In To, you just have to enter the email address of the main recipient’s email (supplier’s email). E.g., abctower@gmail.com. 

• In CC, add emails of people who should receive a copy of the email. e.g., your internal team: xyztrading@gmail.com. 

• In BCC, add emails that should receive a copy secretly (recipients don’t see BCC addresses). E.g., internal audit team strtrading@gmail.com. 

• The rest of the part would be generated automatically by the system. 

• You can also attach a document as supporting evidence. 

• Then click on the send button. Your email would be sent to the supplier.